SRNA Online Privacy Statement

Introduction

The Saskatchewan Registered Nurses Association (SRNA) is committed to protecting the privacy, security and confidentiality of the information it collects about its members as well as other individuals, such as visitors to our online services, during the course of performing its regulatory functions.

The SRNA will always be transparent about its personal information handling practices and measures its standards against the Canadian Standard Association’s “10 Foundational Privacy Principles” and those of The Health Information Protection Act. If you would like to review our organization’s comprehensive privacy policy, please contact our Executive Director at the address indicated below.

The purpose of this Online Privacy Statement is to describe the collection, use, and disclosure of personal information collected on the SRNA websites: www.srna.org and www.mysrna.org. It does not specifically apply to information collected by the SRNA through other means. “Personal information” means any information that is about an identifiable individual, including name, contact information, opinions, personal identifiers, biometric or any other information that can directly or indirectly identify an individual.

This Statement may be revised from time to time. Please refer to the date above for the latest revision.

How we collect, use, and disclose information

We collect member information through registration and renewal, as well as when members access the “online self-service.” This information is used for determining eligibility for registration, as well as to perform other regulatory functions and provide membership benefits through the SRNA in accordance with The Registered Nurses Act, 1988 and SRNA Bylaws and to communicate documents and information in accordance with The Registered Nurses Act, 1988 and SRNA Bylaws.

When visitors browse or contact us through our website, we will collect the information provided in the applicable forms, as well as certain automatically collected data.

When a complaint is filed via the website, we will collect the information we require in order to investigate the concern. This will include your name, contact information and details of the incident that has led to the complaint. It will also include contact details of any witnesses and the nurse who is the subject of the complaint.

We do not collect more information than is necessary to fulfill the purposes underlying the collection of that information, and we will restrict internal access to any information we collect based on the purposes of that collection.

We ask anyone submitting information to us, to disclose only what is indicated as required by us in order to provide the service or investigate the complaint. You must not include personal identifiers such as SINs, passport numbers or driver’s license numbers, and you must not submit any information that is known to be inaccurate, false, or misleading.

We will disclose information only to the extent that it is necessary to fulfill the purpose underlying the collection of that information or as required by law.

We do not sell, barter, or trade personal information to or with any party.

Automatic and Aggregate Information

Non-personal information may be automatically collected by SRNA through the operation of “cookies,”. Cookies allow the SRNA to track a browser’s movement through the site. With cookies, we can see trends in repeat users, facilitate users’ access to and use of a site, and make content improvements based on what is being accessed. SRNA uses cookies for the purpose of improving and optimizing content development and delivery and will not use them to identify users or to track non-SRNA usage.

We do provide aggregate information about our members to the Canadian Nurses Protective Society, Canadian Nurses Association, E-Health and Statistics Canada through the Canadian Institute for Health Information, as required by Statistics Canada.

Online “Nurse License Check”

When a member of the public uses the online “Nurses License Check” SRNA must and will disclose the following information:

  • the first and last name of the member;
  • the member’s registration number;
  • the status of the member’s registration;
  • the member’s place of work;
  • any restrictions or findings pertaining to the member; and
  • any other registrations that the member holds.

SRNA will not provide any additional information, such as member contact information, not relevant to the purposes underlying the disclosure of such member information to the public.

Retention of Information

SRNA has developed data retention policies based on the relevant legislation which includes The Health Information Protection Act, The Registered Nurses Act, 1988 and requirements from Canada Revenue Agency and other federal and provincial requirements.

Accuracy

Requests for updates or changes to personal information for members and applicants can be made by contacting the SRNA at the address indicated at the end of this policy.

Security Safeguards

All personal information is safeguarded with appropriate physical, technological and administrative security measures. While we maintain those standards, information transmitted over the internet is not completely secure and we cannot guarantee that it will be.

Use of Third Parties and International Data Transfer

SRNA uses certain specific third parties to deliver our services to the public and to its members and applicants. SRNA maintains appropriate contractual safeguards to ensure any personal information transferred to those service providers will be treated in accordance with the law and SRNA policies.

Some of our service providers are located outside of Canada, and your personal information may be accessed from the United States, which means that during such access it is subject to local jurisdiction, which includes local law enforcement.

Challenging compliance

Concerns, questions, or complaints regarding SRNA’s compliance with this Statement should be directed to: Executive Director. 2066 Retallack Street Regina, SK S4T 7X5.

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